https://rangers.fireflyartscollective.org/mediawiki/api.php?action=feedcontributions&feedformat=atom&user=Jeredrangers - User contributions [en]2026-06-03T07:34:50ZUser contributionsMediaWiki 1.43.8https://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email&diff=765How to Use Firefly Email2023-02-17T22:34:15Z<p>Jered: Replaced content with "This page has [https://wiki.fireflyartscollective.org/wiki/How_to_Use_Firefly_Email moved to the main Firefly wiki]."</p>
<hr />
<div>This page has [https://wiki.fireflyartscollective.org/wiki/How_to_Use_Firefly_Email moved to the main Firefly wiki].</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Gmail&diff=744How to Use Firefly Email with Gmail2020-01-12T18:04:02Z<p>Jered: Add TOC</p>
<hr />
<div>The best communication tool is the one that you use, so by default your Firefly email address forwards to your personal email address, and many Fireflies currently use Gmail. (If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].)<br />
<br />
To avoid missing messages due to Gmail's spam filtering, we recommend you '''add a filter to prevent Firefly mail from being classified as Spam'''. See the section "[[How to Use Firefly Email with Gmail#Adding a Filter to Avoid Missing Messages|Adding a Filter to Avoid Missing Messages]]" below.<br />
<br />
Mail for your Firefly email address, and any team distribution lists you are on, is forwarded to your Gmail address. This page helps you get set up so you can send from your Firefly email address within Gmail.<br />
<br />
'''IMPORTANT''': If you want to use Firefly Email from your mobile device, please use the '''official Gmail app''' ([https://itunes.apple.com/app/apple-store/id422689480?pt=9008&ct=web_about&mt=8 iOS], [https://play.google.com/store/apps/details?id=com.google.android.gm&referrer=utm_source%3Dweb_about Android]) instead of the native mail client. The Gmail app automatically lets you send as your Firefly email address once you have configured Gmail as below.<br />
<br />
==Step 1==<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
==Step 2==<br />
From the "Settings" panel, select the "Accounts and Import" tab. Note the section labelled "'''Send Mail as:'''". This section will display your current Gmail address first (in this example, "jeredfloyd@gmail.com") and then any additional addresses you have previously configured.<br />
<br />
Click on "'''Add another email address'''" to add your Firefly email address.<br />
[[File:Gmail-2.png|none|frame|Step 2 - "Send Mail As" settings|914x914px]]<br />
<br />
==Step 3==<br />
Gmail will open a pop-up window titled "Add another email address you own". Enter your Firefly email address on this page.<br />
<br />
The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address.<br />
<br />
Leave the "'''Treat as alias'''" checkbox selected.<br />
<br />
Click "'''Next Step »'''".<br />
[[File:Gmail-3.png|none|frame|Step 3 - "Add another email" page 1]]<br />
<br />
==Step 4==<br />
To prevent your email from being marked as spam, Gmail must send your outgoing mail through the Firefly email server. This page specifies the settings for Gmail to be able to do this. On this page, enter:<br />
<br />
*'''SMTP Server:''' smtp.fireflyartscollective.org<br />
*'''Port:''' 587 [this is the default]<br />
*'''Username:''' [Your Firefly full email address]<br />
*'''Password:''' [Your Firefly Account password]<br />
<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Once you have entered the settings, click "'''Add Account »'''".<br />
<br />
If you receive the error "<span style="color:#FF0000">Authentication failed. Please check your username/password.</span>" make sure all the settings are correct, try entering your password again, and then contact tech@fireflyartscollective.org if you are still having difficulties.<br />
[[File:Gmail-4.png|none|frame|Step 4 - "Add another email" page 2]]<br />
<br />
==Step 5==<br />
Gmail must verify that the email address you entered is one that you actually own; it does this by sending a confirmation message to your Firefly email address, which will forward to your Gmail address. In your Gmail window look for this new message and either click on the provided link, or copy the confirmation code into the "add another email address" pop-up window.<br />
[[File:Gmail-5.png|none|frame|Step 5 - "Add another email" page 3]]<br />
<br />
==Step 6==<br />
The "Send mail as:" section of your settings should look like the below after you have successfully added your Firefly email address.<br />
<br />
Note the section "'''When replying to a message:'''". We recommend selecting "Reply from the same address the message was sent to" so that you will reply from your Firefly email address to any mail sent to your Firefly email address.<br />
[[File:Gmail-6.png|none|frame|921x921px|Step 6 - "Send Mail As" configured successfully]]<br />
<br />
==Sending Mail from your Firefly Email Address==<br />
To send mail from your Firefly email address, compose a new message. Next to the "From" header there will now appear a small arrow for a dropdown menu. From this menu you can select your Firefly email address as the sender.<br />
[[File:Gmail-7.png|none|frame|Composing a message from your Firefly email address]]<br />
<br />
==Sending Mail from a Firefly Distribution List Address==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it.<br />
<br />
To configure an additional "Send Mail As" address for your team contact address, go through the process above with a few small changes.<br />
<br />
In '''Step 3''': Enter the name and email address for your team contact address, such as:<br />
<br />
*Name: "Popcorn Core"<br />
*Email address: "popcorn@fireflyartscollective.org"<br />
*'''Uncheck''' "Treat as an alias." <u>This is critical so that you will see mail sent to the contact address.</u><br />
<br />
In '''Step 4''': Use your personal Firefly Account email address and password, exactly as above.<br />
<br />
==Changing Your Password==<br />
See [[How to Use Firefly Email with Zimbra#Changing Your Password]].<br />
<br />
==Adding a Filter to Avoid Missing Messages==<br />
Gmail will sometimes classify forwarded messages as spam, which can prevent you from seeing important mail. This is especially likely with mail from outside organizations (such as banks) where forwarding makes it look to Gmail as if the email has been faked to come from that organization. To avoid missing messages, you should add a filter to your Gmail to prevent Firefly mail from being categorized as spam.<br />
<br />
===Step 1===<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
===Step 2===<br />
From the "Settings" panel, select the "Filters and Blocked Addresses" tab. Click on "'''Create a New Filter'''".<br />
[[File:Filter 1.png|none|frame|901x901px|Step 2 - "Filters and Blocked Addresses" settings]]<br />
<br />
===Step 3===<br />
Gmail will open a pop-up window below the search bar. In the section labelled "To:", type "@fireflyartscollective.org".<br />
<br />
Click "'''Create filter with this search »'''"<br />
[[File:Filter 2.png|none|frame|569x569px|Step 3 - Adding a filter - search]]<br />
<br />
===Step 4===<br />
The pop-up will update to a new form. On this form, click the checkbox next to "'''Never send it to Spam'''".<br />
<br />
Click "'''Create filter'''" to complete the process.<br />
[[File:Filter 3.png|none|frame|569x569px|Step 4 - Adding a filter - action]]<br />
<br />
===Step 5===<br />
The "The following filters are applied to all incoming mail:" section of your settings should look like the below after you have successfully added the filter.<br />
[[File:Filter 4.png|none|frame|901x901px|Step 5 - Filter successfully created]]</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email&diff=677How to Use Firefly Email2018-06-11T15:48:14Z<p>Jered: </p>
<hr />
<div>Volunteers who require the ability to send mail from a fireflyartscollective.org address, access secure list archives, or collaborate using G Suite (Google Apps) for Firefly will receive a Firefly Account. Typically these are Core, Cluster, or Committee Leads, but if you think you need a Firefly Account just send mail to [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] and ask!<br />
<br />
<u>'''The default for new Firefly email addresses is to forward all mail to your personal email address.'''</u> This is the simplest option, but doesn't let you use all the features of your Firefly Account.<br />
<br />
If you use Gmail for your personal email, it's easy to configure it to let to send mail from your Firefly email address. See [[How to Use Firefly Email with Gmail|'''How to Use Firefly Email with Gmail''']] to configure this. If you use Gmail, you should also set up a filter to prevent Firefly mail from being miscategorized as Spam; see the instructions at [[How to Use Firefly Email with Gmail#Adding a Filter to Avoid Missing Messages|Adding a Filter to Avoid Missing Messages]] for details.<br />
<br />
If you don't use Gmail, need to access secure list archives, or just want to keep your Firefly email as a separate account (like you would at work), you can use the Firefly Zimbra email server directly. See [[How to Use Firefly Email with Zimbra|'''How to Use Firefly Email with Zimbra''']] to learn more.<br />
<br />
== How to Change Your Password ==<br />
One of the first things you should do is update your password to a unique one that only you know. Password changes are done through the Zimbra web interface. See the page [[How to Use Firefly Email with Zimbra]] for how to log in, and then scroll down to the section on "Changing Your Password".<br />
<br />
== Using G Suite (Google Apps) for Firefly ==<br />
Firefly has it's own managed access to Google Drive which you can access at http://drive.fireflyartscollective.org/ You can also get to it from https://drive.google.com/ if you are signed in to your Firefly Account. You can tell you're in the right place if there's a Firefly logo in the upper left of the window. If not, click on the round icon in the upper right and select your Firefly account or click "Add Account" to sign in.<br />
<br />
Right now, some legacy Firefly documents are in the Public Google Drive. This means documents are owned by various people who come and go, and documents can be lost over time if accounts are deleted. Please try to create new documented in the Firefly-managed Google Drive, and migrate your older documents there as well.<br />
<br />
For help accessing documents in G Suite for Firefly, see [[Accessing G Suite for Firefly]].</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Gmail&diff=676How to Use Firefly Email with Gmail2018-06-11T15:47:13Z<p>Jered: </p>
<hr />
<div>The best communication tool is the one that you use, so by default your Firefly email address forwards to your personal email address, and many Fireflies currently use Gmail. (If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].)<br />
<br />
To avoid missing messages due to Gmail's spam filtering, we recommend you '''add a filter to prevent Firefly mail from being classified as Spam'''. See the section "[[How to Use Firefly Email with Gmail#Adding a Filter to Avoid Missing Messages|Adding a Filter to Avoid Missing Messages]]" below.<br />
<br />
Mail for your Firefly email address, and any team distribution lists you are on, is forwarded to your Gmail address. This page helps you get set up so you can send from your Firefly email address within Gmail.<br />
<br />
'''IMPORTANT''': If you want to use Firefly Email from your mobile device, please use the '''official Gmail app''' ([https://itunes.apple.com/app/apple-store/id422689480?pt=9008&ct=web_about&mt=8 iOS], [https://play.google.com/store/apps/details?id=com.google.android.gm&referrer=utm_source%3Dweb_about Android]) instead of the native mail client. The Gmail app automatically lets you send as your Firefly email address once you have configured Gmail as below.<br />
<br />
== Step 1 ==<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
== Step 2 ==<br />
From the "Settings" panel, select the "Accounts and Import" tab. Note the section labelled "'''Send Mail as:'''". This section will display your current Gmail address first (in this example, "jeredfloyd@gmail.com") and then any additional addresses you have previously configured.<br />
<br />
Click on "'''Add another email address'''" to add your Firefly email address.<br />
[[File:Gmail-2.png|none|frame|Step 2 - "Send Mail As" settings|914x914px]]<br />
<br />
== Step 3 ==<br />
Gmail will open a pop-up window titled "Add another email address you own". Enter your Firefly email address on this page.<br />
<br />
The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address.<br />
<br />
Leave the "'''Treat as alias'''" checkbox selected.<br />
<br />
Click "'''Next Step »'''".<br />
[[File:Gmail-3.png|none|frame|Step 3 - "Add another email" page 1]]<br />
<br />
== Step 4 ==<br />
To prevent your email from being marked as spam, Gmail must send your outgoing mail through the Firefly email server. This page specifies the settings for Gmail to be able to do this. On this page, enter:<br />
* '''SMTP Server:''' smtp.fireflyartscollective.org<br />
* '''Port:''' 587 [this is the default]<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Once you have entered the settings, click "'''Add Account »'''".<br />
<br />
If you receive the error "<span style="color:#FF0000">Authentication failed. Please check your username/password.</span>" make sure all the settings are correct, try entering your password again, and then contact tech@fireflyartscollective.org if you are still having difficulties.<br />
[[File:Gmail-4.png|none|frame|Step 4 - "Add another email" page 2]]<br />
<br />
== Step 5 ==<br />
Gmail must verify that the email address you entered is one that you actually own; it does this by sending a confirmation message to your Firefly email address, which will forward to your Gmail address. In your Gmail window look for this new message and either click on the provided link, or copy the confirmation code into the "add another email address" pop-up window.<br />
[[File:Gmail-5.png|none|frame|Step 5 - "Add another email" page 3]]<br />
<br />
== Step 6 ==<br />
The "Send mail as:" section of your settings should look like the below after you have successfully added your Firefly email address.<br />
<br />
Note the section "'''When replying to a message:'''". We recommend selecting "Reply from the same address the message was sent to" so that you will reply from your Firefly email address to any mail sent to your Firefly email address.<br />
[[File:Gmail-6.png|none|frame|921x921px|Step 6 - "Send Mail As" configured successfully]]<br />
<br />
== Sending Mail from your Firefly Email Address ==<br />
To send mail from your Firefly email address, compose a new message. Next to the "From" header there will now appear a small arrow for a dropdown menu. From this menu you can select your Firefly email address as the sender.<br />
[[File:Gmail-7.png|none|frame|Composing a message from your Firefly email address]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it.<br />
<br />
To configure an additional "Send Mail As" address for your team contact address, go through the process above with a few small changes.<br />
<br />
In '''Step 3''': Enter the name and email address for your team contact address, such as:<br />
* Name: "Popcorn Core"<br />
* Email address: "popcorn@fireflyartscollective.org"<br />
* '''Uncheck''' "Treat as an alias." <u>This is critical so that you will see mail sent to the contact address.</u><br />
In '''Step 4''': Use your personal Firefly Account email address and password, exactly as above.<br />
<br />
== Changing Your Password ==<br />
See [[How to Use Firefly Email with Zimbra#Changing Your Password]].<br />
<br />
== Adding a Filter to Avoid Missing Messages ==<br />
Gmail will sometimes classify forwarded messages as spam, which can prevent you from seeing important mail. This is especially likely with mail from outside organizations (such as banks) where forwarding makes it look to Gmail as if the email has been faked to come from that organization. To avoid missing messages, you should add a filter to your Gmail to prevent Firefly mail from being categorized as spam.<br />
<br />
=== Step 1 ===<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
=== Step 2 ===<br />
From the "Settings" panel, select the "Filters and Blocked Addresses" tab. Click on "'''Create a New Filter'''".<br />
[[File:Filter 1.png|none|frame|901x901px|Step 2 - "Filters and Blocked Addresses" settings]]<br />
<br />
=== Step 3 ===<br />
Gmail will open a pop-up window below the search bar. In the section labelled "To:", type "@fireflyartscollective.org".<br />
<br />
Click "'''Create filter with this search »'''"<br />
[[File:Filter 2.png|none|frame|569x569px|Step 3 - Adding a filter - search]]<br />
<br />
=== Step 4 ===<br />
The pop-up will update to a new form. On this form, click the checkbox next to "'''Never send it to Spam'''".<br />
<br />
Click "'''Create filter'''" to complete the process.<br />
[[File:Filter 3.png|none|frame|569x569px|Step 4 - Adding a filter - action]]<br />
<br />
=== Step 5 ===<br />
The "The following filters are applied to all incoming mail:" section of your settings should look like the below after you have successfully added the filter.<br />
[[File:Filter 4.png|none|frame|901x901px|Step 5 - Filter successfully created]]<br />
<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Gmail&diff=675How to Use Firefly Email with Gmail2018-06-11T15:46:03Z<p>Jered: </p>
<hr />
<div>The best communication tool is the one that you use, so by default your Firefly email address forwards to your personal email address, and many Fireflies currently use Gmail. (If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].)<br />
<br />
To avoid missing messages due to Gmail's spam filtering, we recommend you '''add a filter to prevent Firefly mail from being classified as Spam'''. See the section "[[How to Use Firefly Email with Gmail|Adding a Filter to Avoid Missing Messages]]" below.<br />
<br />
Mail for your Firefly email address, and any team distribution lists you are on, is forwarded to your Gmail address. This page helps you get set up so you can send from your Firefly email address within Gmail.<br />
<br />
'''IMPORTANT''': If you want to use Firefly Email from your mobile device, please use the '''official Gmail app''' ([https://itunes.apple.com/app/apple-store/id422689480?pt=9008&ct=web_about&mt=8 iOS], [https://play.google.com/store/apps/details?id=com.google.android.gm&referrer=utm_source%3Dweb_about Android]) instead of the native mail client. The Gmail app automatically lets you send as your Firefly email address once you have configured Gmail as below.<br />
<br />
== Step 1 ==<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
== Step 2 ==<br />
From the "Settings" panel, select the "Accounts and Import" tab. Note the section labelled "'''Send Mail as:'''". This section will display your current Gmail address first (in this example, "jeredfloyd@gmail.com") and then any additional addresses you have previously configured.<br />
<br />
Click on "'''Add another email address'''" to add your Firefly email address.<br />
[[File:Gmail-2.png|none|frame|Step 2 - "Send Mail As" settings|914x914px]]<br />
<br />
== Step 3 ==<br />
Gmail will open a pop-up window titled "Add another email address you own". Enter your Firefly email address on this page.<br />
<br />
The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address.<br />
<br />
Leave the "'''Treat as alias'''" checkbox selected.<br />
<br />
Click "'''Next Step »'''".<br />
[[File:Gmail-3.png|none|frame|Step 3 - "Add another email" page 1]]<br />
<br />
== Step 4 ==<br />
To prevent your email from being marked as spam, Gmail must send your outgoing mail through the Firefly email server. This page specifies the settings for Gmail to be able to do this. On this page, enter:<br />
* '''SMTP Server:''' smtp.fireflyartscollective.org<br />
* '''Port:''' 587 [this is the default]<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Once you have entered the settings, click "'''Add Account »'''".<br />
<br />
If you receive the error "<span style="color:#FF0000">Authentication failed. Please check your username/password.</span>" make sure all the settings are correct, try entering your password again, and then contact tech@fireflyartscollective.org if you are still having difficulties.<br />
[[File:Gmail-4.png|none|frame|Step 4 - "Add another email" page 2]]<br />
<br />
== Step 5 ==<br />
Gmail must verify that the email address you entered is one that you actually own; it does this by sending a confirmation message to your Firefly email address, which will forward to your Gmail address. In your Gmail window look for this new message and either click on the provided link, or copy the confirmation code into the "add another email address" pop-up window.<br />
[[File:Gmail-5.png|none|frame|Step 5 - "Add another email" page 3]]<br />
<br />
== Step 6 ==<br />
The "Send mail as:" section of your settings should look like the below after you have successfully added your Firefly email address.<br />
<br />
Note the section "'''When replying to a message:'''". We recommend selecting "Reply from the same address the message was sent to" so that you will reply from your Firefly email address to any mail sent to your Firefly email address.<br />
[[File:Gmail-6.png|none|frame|921x921px|Step 6 - "Send Mail As" configured successfully]]<br />
<br />
== Sending Mail from your Firefly Email Address ==<br />
To send mail from your Firefly email address, compose a new message. Next to the "From" header there will now appear a small arrow for a dropdown menu. From this menu you can select your Firefly email address as the sender.<br />
[[File:Gmail-7.png|none|frame|Composing a message from your Firefly email address]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it.<br />
<br />
To configure an additional "Send Mail As" address for your team contact address, go through the process above with a few small changes.<br />
<br />
In '''Step 3''': Enter the name and email address for your team contact address, such as:<br />
* Name: "Popcorn Core"<br />
* Email address: "popcorn@fireflyartscollective.org"<br />
* '''Uncheck''' "Treat as an alias." <u>This is critical so that you will see mail sent to the contact address.</u><br />
In '''Step 4''': Use your personal Firefly Account email address and password, exactly as above.<br />
<br />
== Changing Your Password ==<br />
See [[How to Use Firefly Email with Zimbra#Changing Your Password]].<br />
<br />
== Adding a Filter to Avoid Missing Messages ==<br />
Gmail will sometimes classify forwarded messages as spam, which can prevent you from seeing important mail. This is especially likely with mail from outside organizations (such as banks) where forwarding makes it look to Gmail as if the email has been faked to come from that organization. To avoid missing messages, you should add a filter to your Gmail to prevent Firefly mail from being categorized as spam.<br />
<br />
=== Step 1 ===<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
=== Step 2 ===<br />
From the "Settings" panel, select the "Filters and Blocked Addresses" tab. Click on "'''Create a New Filter'''".<br />
[[File:Filter 1.png|none|frame|901x901px|Step 2 - "Filters and Blocked Addresses" settings]]<br />
<br />
=== Step 3 ===<br />
Gmail will open a pop-up window below the search bar. In the section labelled "To:", type "@fireflyartscollective.org".<br />
<br />
Click "'''Create filter with this search »'''"<br />
[[File:Filter 2.png|none|frame|569x569px|Step 3 - Adding a filter - search]]<br />
<br />
=== Step 4 ===<br />
The pop-up will update to a new form. On this form, click the checkbox next to "'''Never send it to Spam'''".<br />
<br />
Click "'''Create filter'''" to complete the process.<br />
[[File:Filter 3.png|none|frame|569x569px|Step 4 - Adding a filter - action]]<br />
<br />
=== Step 5 ===<br />
The "The following filters are applied to all incoming mail:" section of your settings should look like the below after you have successfully added the filter.<br />
[[File:Filter 4.png|none|frame|901x901px|Step 5 - Filter successfully created]]<br />
<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Filter_4.png&diff=674File:Filter 4.png2018-06-11T15:44:04Z<p>Jered: </p>
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<div>Adding a filter</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Filter_3.png&diff=673File:Filter 3.png2018-06-11T15:42:36Z<p>Jered: </p>
<hr />
<div>Adding a filter</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Filter_2.png&diff=672File:Filter 2.png2018-06-11T15:41:34Z<p>Jered: </p>
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<div>Adding a filter</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Gmail&diff=671How to Use Firefly Email with Gmail2018-06-11T15:38:53Z<p>Jered: Added filters</p>
<hr />
<div>The best communication tool is the one that you use, so by default your Firefly email address forwards to your personal email address, and many Fireflies currently use Gmail. (If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].)<br />
<br />
To avoid missing messages due to Gmail's spam filtering, we recommend you '''add a filter to prevent Firefly mail from being classified as Spam'''. See the section "Adding a Filter to Avoid Missing Messages" below.<br />
<br />
Mail for your Firefly email address, and any team distribution lists you are on, is forwarded to your Gmail address. This page helps you get set up so you can send from your Firefly email address within Gmail.<br />
<br />
'''IMPORTANT''': If you want to use Firefly Email from your mobile device, please use the '''official Gmail app''' ([https://itunes.apple.com/app/apple-store/id422689480?pt=9008&ct=web_about&mt=8 iOS], [https://play.google.com/store/apps/details?id=com.google.android.gm&referrer=utm_source%3Dweb_about Android]) instead of the native mail client. The Gmail app automatically lets you send as your Firefly email address once you have configured Gmail as below.<br />
<br />
== Step 1 ==<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
== Step 2 ==<br />
From the "Settings" panel, select the "Accounts and Import" tab. Note the section labelled "'''Send Mail as:'''". This section will display your current Gmail address first (in this example, "jeredfloyd@gmail.com") and then any additional addresses you have previously configured.<br />
<br />
Click on "'''Add another email address'''" to add your Firefly email address.<br />
[[File:Gmail-2.png|none|frame|Step 2 - "Send Mail As" settings|914x914px]]<br />
<br />
== Step 3 ==<br />
Gmail will open a pop-up window titled "Add another email address you own". Enter your Firefly email address on this page.<br />
<br />
The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address.<br />
<br />
Leave the "'''Treat as alias'''" checkbox selected.<br />
<br />
Click "'''Next Step »'''".<br />
[[File:Gmail-3.png|none|frame|Step 3 - "Add another email" page 1]]<br />
<br />
== Step 4 ==<br />
To prevent your email from being marked as spam, Gmail must send your outgoing mail through the Firefly email server. This page specifies the settings for Gmail to be able to do this. On this page, enter:<br />
* '''SMTP Server:''' smtp.fireflyartscollective.org<br />
* '''Port:''' 587 [this is the default]<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Once you have entered the settings, click "'''Add Account »'''".<br />
<br />
If you receive the error "<span style="color:#FF0000">Authentication failed. Please check your username/password.</span>" make sure all the settings are correct, try entering your password again, and then contact tech@fireflyartscollective.org if you are still having difficulties.<br />
[[File:Gmail-4.png|none|frame|Step 4 - "Add another email" page 2]]<br />
<br />
== Step 5 ==<br />
Gmail must verify that the email address you entered is one that you actually own; it does this by sending a confirmation message to your Firefly email address, which will forward to your Gmail address. In your Gmail window look for this new message and either click on the provided link, or copy the confirmation code into the "add another email address" pop-up window.<br />
[[File:Gmail-5.png|none|frame|Step 5 - "Add another email" page 3]]<br />
<br />
== Step 6 ==<br />
The "Send mail as:" section of your settings should look like the below after you have successfully added your Firefly email address.<br />
<br />
Note the section "'''When replying to a message:'''". We recommend selecting "Reply from the same address the message was sent to" so that you will reply from your Firefly email address to any mail sent to your Firefly email address.<br />
[[File:Gmail-6.png|none|frame|921x921px|Step 6 - "Send Mail As" configured successfully]]<br />
<br />
== Sending Mail from your Firefly Email Address ==<br />
To send mail from your Firefly email address, compose a new message. Next to the "From" header there will now appear a small arrow for a dropdown menu. From this menu you can select your Firefly email address as the sender.<br />
[[File:Gmail-7.png|none|frame|Composing a message from your Firefly email address]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it.<br />
<br />
To configure an additional "Send Mail As" address for your team contact address, go through the process above with a few small changes.<br />
<br />
In '''Step 3''': Enter the name and email address for your team contact address, such as:<br />
* Name: "Popcorn Core"<br />
* Email address: "popcorn@fireflyartscollective.org"<br />
* '''Uncheck''' "Treat as an alias." <u>This is critical so that you will see mail sent to the contact address.</u><br />
In '''Step 4''': Use your personal Firefly Account email address and password, exactly as above.<br />
<br />
== Changing Your Password ==<br />
See [[How to Use Firefly Email with Zimbra#Changing Your Password]].<br />
<br />
== Adding a Filter to Avoid Missing Messages ==<br />
Gmail will sometimes classify forwarded messages as spam, which can prevent you from seeing important mail. This is especially likely with mail from outside organizations (such as banks) where forwarding makes it look to Gmail as if the email has been faked to come from that organization. To avoid missing messages, you should add a filter to your Gmail to prevent Firefly mail from being categorized as spam.<br />
<br />
=== Step 1 ===<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
=== Step 2 ===<br />
From the "Settings" panel, select the "Filters and Blocked Addresses" tab. Click on "'''Create a New Filter'''".<br />
<br />
=== Step 3 ===<br />
Gmail will open a pop-up window below the search bar. In the section labelled "To:", type "@fireflyartscollective.org".<br />
<br />
Click "'''Create filter with this search »'''"<br />
<br />
=== Step 4 ===<br />
The pop-up will update to a new form. On this form, click the checkbox next to "'''Never send it to Spam'''".<br />
<br />
Click "'''Create filter'''" to complete the process.<br />
<br />
=== Step 5 ===<br />
The "The following filters are applied to all incoming mail:" section of your settings should look like the below after you have successfully added the filter.<br />
<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Filter_1.png&diff=670File:Filter 1.png2018-06-11T15:36:14Z<p>Jered: Jered uploaded a new version of File:Filter 1.png</p>
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<div>Adding a filter</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Filter_1.png&diff=669File:Filter 1.png2018-06-11T15:33:59Z<p>Jered: </p>
<hr />
<div>Adding a filter</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email&diff=640How to Use Firefly Email2018-03-19T14:58:01Z<p>Jered: /* Using G Suite (Google Apps) for Firefly */</p>
<hr />
<div>Volunteers who require the ability to send mail from a fireflyartscollective.org address, access secure list archives, or collaborate using G Suite (Google Apps) for Firefly will receive a Firefly Account. Typically these are Core, Cluster, or Committee Leads, but if you think you need a Firefly Account just send mail to [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] and ask!<br />
<br />
<u>'''The default for new Firefly email addresses is to forward all mail to your personal email address.'''</u> This is the simplest option, but doesn't let you use all the features of your Firefly Account.<br />
<br />
If you use Gmail for your personal email, it's easy to configure it to let to send mail from your Firefly email address. See [[How to Use Firefly Email with Gmail|'''How to Use Firefly Email with Gmail''']] to configure this.<br />
<br />
If you don't use Gmail, need to access secure list archives, or just want to keep your Firefly email as a separate account (like you would at work), you can use the Firefly Zimbra email server directly. See [[How to Use Firefly Email with Zimbra|'''How to Use Firefly Email with Zimbra''']] to learn more.<br />
<br />
== How to Change Your Password ==<br />
One of the first things you should do is update your password to a unique one that only you know. Password changes are done through the Zimbra web interface. See the page [[How to Use Firefly Email with Zimbra]] for how to log in, and then scroll down to the section on "Changing Your Password".<br />
<br />
== Using G Suite (Google Apps) for Firefly ==<br />
Firefly has it's own managed access to Google Drive which you can access at http://drive.fireflyartscollective.org/ You can also get to it from https://drive.google.com/ if you are signed in to your Firefly Account. You can tell you're in the right place if there's a Firefly logo in the upper left of the window. If not, click on the round icon in the upper right and select your Firefly account or click "Add Account" to sign in.<br />
<br />
Right now, some legacy Firefly documents are in the Public Google Drive. This means documents are owned by various people who come and go, and documents can be lost over time if accounts are deleted. Please try to create new documented in the Firefly-managed Google Drive, and migrate your older documents there as well.<br />
<br />
For help accessing documents in G Suite for Firefly, see [[Accessing G Suite for Firefly]].</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email&diff=245How to Use Firefly Email2017-05-01T20:49:35Z<p>Jered: Added password change info</p>
<hr />
<div>Volunteers who require the ability to send mail from a fireflyartscollective.org address, access secure list archives, or collaborate using G Suite (Google Apps) for Firefly will receive a Firefly Account. Typically these are Core, Cluster, or Committee Leads, but if you think you need a Firefly Account just send mail to [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] and ask!<br />
<br />
<u>'''The default for new Firefly email addresses is to forward all mail to your personal email address.'''</u> This is the simplest option, but doesn't let you use all the features of your Firefly Account.<br />
<br />
If you use Gmail for your personal email, it's easy to configure it to let to send mail from your Firefly email address. See [[How to Use Firefly Email with Gmail|'''How to Use Firefly Email with Gmail''']] to configure this.<br />
<br />
If you don't use Gmail, need to access secure list archives, or just want to keep your Firefly email as a separate account (like you would at work), you can use the Firefly Zimbra email server directly. See [[How to Use Firefly Email with Zimbra|'''How to Use Firefly Email with Zimbra''']] to learn more.<br />
<br />
== How to Change Your Password ==<br />
One of the first things you should do is update your password to a unique one that only you know. Password changes are done through the Zimbra web interface. See the page [[How to Use Firefly Email with Zimbra]] for how to log in, and then scroll down to the section on "Changing Your Password".<br />
<br />
== Using G Suite (Google Apps) for Firefly ==<br />
Firefly has it's own managed access to Google Drive which you can access at http://drive.fireflyartscollective.org/ You can also get to it from https://drive.google.com/ if you are signed in to your Firefly Account. You can tell you're in the right place if there's a Firefly logo in the upper left of the window. If not, click on the round icon in the upper right and select your Firefly account or click "Add Account" to sign in.<br />
<br />
Right now, most Firefly documents are in the Public Google Drive. This means documents are owned by various people who come and go, and documents can be lost over time if accounts are deleted. Separately, our documents are less organized than they could be. Over time, we will try to migrate our documents to the Firefly-managed Google Drive.<br />
<br />
For help accessing documents in G Suite for Firefly, see [[Accessing G Suite for Firefly]].</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=Accessing_G_Suite_for_Firefly&diff=95Accessing G Suite for Firefly2017-04-13T04:29:51Z<p>Jered: </p>
<hr />
<div>Firefly has its own private version of G Suite (formerly called "Google Apps") to allow us to mange information with all the Google Apps tools you're already familiar with. To use G Suite to Firefly, you must be logged in to your Firefly Account.<br />
<br />
== Permission Denied? - Switching to your Firefly Account ==<br />
You probably use Google Apps, so you're already logged into a personal Gmail account. In this case you might follow a link to a Firefly document and get an error message that you don't have permission. You will need to log into your Firefly Account.<br />
<br />
=== Step 1 ===<br />
Click the "Switch accounts" button. <br />
<br />
[[File:Access.png|frameless|426x426px]]<br />
<br />
=== Step 2 ===<br />
If you're already logged in to your Firefly Account it will appear on this list; select it and click "Continue". If you're not logged in, click "Sign in to another account."<br />
<br />
[[File:Access 2.png|frameless|380x380px]]<br />
<br />
=== Step 3 ===<br />
Enter your full Firefly email address and click "Next".<br />
<br />
[[File:Access 3.png|frameless|353x353px]]<br />
<br />
=== Step 4 ===<br />
You will be redirected to another page for authentication. Enter your Firefly Account username (''without'' "@fireflyartscollective.org") and your Firefly Account password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Click "Login". If this is your first time using your Firefly Account, you will be taken to a page where you acknowledge Google's terms of service.<br />
<br />
[[File:Access 5.png|frameless|354x354px]]<br />
<br />
=== Step 5 ===<br />
Select your Firefly Account from the list and click "Continue".<br />
<br />
[[File:Access 4.png|frameless|421x421px]]<br />
<br />
You are now logged in to your G Suite for Firefly account.<br />
<br />
== Migrating Data to G Suite for Firefly ==<br />
Unfortunately, Google does not make it possible to transfer ownership of files from the public Google Docs to a private G Suite version. You can share a public document with a Firefly Account for access, but it will still not be owned by the Firefly Account.<br />
<br />
There are two basic ways to copy a file to G Suite for Firefly.<br />
<br />
=== Download and Upload ===<br />
This process can be done on a folder. It will not preserve revision history. Comments will be preserved.<br />
<br />
Uploading a folder requires Google Chrome as your browser.<br />
# Select "Download" for a file or folder you want to migrate.<br />
# From your Firefly Account, click "Settings". Under Settings, click the checkbox for "Covert uploads".<br />
# From your Firefly Account, upload the file or folder. You can do this via the "New" menu, or simply by dragging the file or folder into your browser window.<br />
# Browse through the uploaded file or folder, and rename to remove Microsoft format extensions.<br />
<br />
=== Share and Make a copy ===<br />
This process must be done on each file, and will not preserve revision history or comments.<br />
# Share with your Firefly Account a file or folder you want to migrate.<br />
# From your Firefly Account, for each file, select "Make a copy".<br />
# From your Firefly Account, remove the original that was shared with you. (This will not delete the original.)<br />
# Rename the copy back to its original name.<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=Accessing_G_Suite_for_Firefly&diff=94Accessing G Suite for Firefly2017-03-13T21:42:44Z<p>Jered: </p>
<hr />
<div>Firefly has its own private version of G Suite (formally called "Google Apps") to allow us to mange information with all the Google Apps tools you're already familiar with. To use G Suite to Firefly, you must be logged in to your Firefly Account.<br />
<br />
== Permission Denied? - Switching to your Firefly Account ==<br />
You probably use Google Apps, so you're already logged into a personal Gmail account. In this case you might follow a link to a Firefly document and get an error message that you don't have permission. You will need to log into your Firefly Account.<br />
<br />
=== Step 1 ===<br />
Click the "Switch accounts" button. <br />
<br />
[[File:Access.png|frameless|426x426px]]<br />
<br />
=== Step 2 ===<br />
If you're already logged in to your Firefly Account it will appear on this list; select it and click "Continue". If you're not logged in, click "Sign in to another account."<br />
<br />
[[File:Access 2.png|frameless|380x380px]]<br />
<br />
=== Step 3 ===<br />
Enter your full Firefly email address and click "Next".<br />
<br />
[[File:Access 3.png|frameless|353x353px]]<br />
<br />
=== Step 4 ===<br />
You will be redirected to another page for authentication. Enter your Firefly Account username (''without'' "@fireflyartscollective.org") and your Firefly Account password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Click "Login". If this is your first time using your Firefly Account, you will be taken to a page where you acknowledge Google's terms of service.<br />
<br />
[[File:Access 5.png|frameless|354x354px]]<br />
<br />
=== Step 5 ===<br />
Select your Firefly Account from the list and click "Continue".<br />
<br />
[[File:Access 4.png|frameless|421x421px]]<br />
<br />
You are now logged in to your G Suite for Firefly account.<br />
<br />
== Migrating Data to G Suite for Firefly ==<br />
Unfortunately, Google does not make it possible to transfer ownership of files from the public Google Docs to a private G Suite version. You can share a public document with a Firefly Account for access, but it will still not be owned by the Firefly Account.<br />
<br />
There are two basic ways to copy a file to G Suite for Firefly.<br />
<br />
=== Download and Upload ===<br />
This process can be done on a folder. It will not preserve revision history. Comments will be preserved.<br />
<br />
Uploading a folder requires Google Chrome as your browser.<br />
# Select "Download" for a file or folder you want to migrate.<br />
# From your Firefly Account, click "Settings". Under Settings, click the checkbox for "Covert uploads".<br />
# From your Firefly Account, upload the file or folder. You can do this via the "New" menu, or simply by dragging the file or folder into your browser window.<br />
# Browse through the uploaded file or folder, and rename to remove Microsoft format extensions.<br />
<br />
=== Share and Make a copy ===<br />
This process must be done on each file, and will not preserve revision history or comments.<br />
# Share with your Firefly Account a file or folder you want to migrate.<br />
# From your Firefly Account, for each file, select "Make a copy".<br />
# From your Firefly Account, remove the original that was shared with you. (This will not delete the original.)<br />
# Rename the copy back to its original name.<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=Accessing_G_Suite_for_Firefly&diff=93Accessing G Suite for Firefly2017-03-13T21:26:43Z<p>Jered: Created page with "Firefly has its own private version of G Suite (formally called "Google Apps") to allow us to mange information with all the Google Apps tools you're already familiar with. T..."</p>
<hr />
<div>Firefly has its own private version of G Suite (formally called "Google Apps") to allow us to mange information with all the Google Apps tools you're already familiar with. To use G Suite to Firefly, you must be logged in to your Firefly Account.<br />
<br />
== Permission Denied? - Switching to your Firefly Account ==<br />
You probably use Google Apps, so you're already logged into a personal Gmail account. In this case you might follow a link to a Firefly document and get an error message that you don't have permission. You will need to log into your Firefly Account.<br />
<br />
=== Step 1 ===<br />
Click the "Switch accounts" button. <br />
<br />
[[File:Access.png|frameless|426x426px]]<br />
<br />
=== Step 2 ===<br />
If you're already logged in to your Firefly Account it will appear on this list; select it and click "Continue". If you're not logged in, click "Sign in to another account."<br />
<br />
[[File:Access 2.png|frameless|380x380px]]<br />
<br />
=== Step 3 ===<br />
Enter your full Firefly email address and click "Next".<br />
<br />
[[File:Access 3.png|frameless|353x353px]]<br />
<br />
=== Step 4 ===<br />
You will be redirected to another page for authentication. Enter your Firefly Account username (''without'' "@fireflyartscollective.org") and your Firefly Account password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Click "Login". If this is your first time using your Firefly Account, you will be taken to a page where you acknowledge Google's terms of service.<br />
<br />
[[File:Access 5.png|frameless|354x354px]]<br />
<br />
=== Step 5 ===<br />
Select your Firefly Account from the list and click "Continue".<br />
<br />
[[File:Access 4.png|frameless|421x421px]]<br />
<br />
You are now logged in to your G Suite for Firefly account.</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Access_4.png&diff=92File:Access 4.png2017-03-13T21:25:15Z<p>Jered: </p>
<hr />
<div>G Suite Access</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Access_5.png&diff=91File:Access 5.png2017-03-13T21:21:42Z<p>Jered: </p>
<hr />
<div>G Suite Access</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Access_3.png&diff=90File:Access 3.png2017-03-13T21:11:01Z<p>Jered: </p>
<hr />
<div>G Suite Access</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Access_2.png&diff=89File:Access 2.png2017-03-13T21:09:12Z<p>Jered: </p>
<hr />
<div>G Suite Access</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Access.png&diff=88File:Access.png2017-03-13T21:07:56Z<p>Jered: </p>
<hr />
<div>G Suite Access</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email&diff=87How to Use Firefly Email2017-03-13T21:03:08Z<p>Jered: </p>
<hr />
<div>Volunteers who require the ability to send mail from a fireflyartscollective.org address, access secure list archives, or collaborate using G Suite (Google Apps) for Firefly will receive a Firefly Account. Typically these are Core, Cluster, or Committee Leads, but if you think you need a Firefly Account just send mail to [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] and ask!<br />
<br />
<u>'''The default for new Firefly email addresses is to forward all mail to your personal email address.'''</u> This is the simplest option, but doesn't let you use all the features of your Firefly Account.<br />
<br />
If you use Gmail for your personal email, it's easy to configure it to let to send mail from your Firefly email address. See [[How to Use Firefly Email with Gmail|'''How to Use Firefly Email with Gmail''']] to configure this.<br />
<br />
If you don't use Gmail, need to access secure list archives, or just want to keep your Firefly email as a separate account (like you would at work), you can use the Firefly Zimbra email server directly. See [[How to Use Firefly Email with Zimbra|'''How to Use Firefly Email with Zimbra''']] to learn more.<br />
<br />
== Using G Suite (Google Apps) for Firefly ==<br />
Firefly has it's own managed access to Google Drive which you can access at http://drive.fireflyartscollective.org/ You can also get to it from https://drive.google.com/ if you are signed in to your Firefly Account. You can tell you're in the right place if there's a Firefly logo in the upper left of the window. If not, click on the round icon in the upper right and select your Firefly account or click "Add Account" to sign in.<br />
<br />
Right now, most Firefly documents are in the Public Google Drive. This means documents are owned by various people who come and go, and documents can be lost over time if accounts are deleted. Separately, our documents are less organized than they could be. Over time, we will try to migrate our documents to the Firefly-managed Google Drive.<br />
<br />
For help accessing documents in G Suite for Firefly, see [[Accessing G Suite for Firefly]].</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email&diff=86How to Use Firefly Email2017-03-13T21:02:33Z<p>Jered: </p>
<hr />
<div>Volunteers who require the ability to send mail from a fireflyartscollective.org address, access secure list archives, or collaborate using Google Apps for Firefly will receive a Firefly Account. Typically these are Core, Cluster, or Committee Leads, but if you think you need a Firefly Account just send mail to [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] and ask!<br />
<br />
<u>'''The default for new Firefly email addresses is to forward all mail to your personal email address.'''</u> This is the simplest option, but doesn't let you use all the features of your Firefly Account.<br />
<br />
If you use Gmail for your personal email, it's easy to configure it to let to send mail from your Firefly email address. See [[How to Use Firefly Email with Gmail|'''How to Use Firefly Email with Gmail''']] to configure this.<br />
<br />
If you don't use Gmail, need to access secure list archives, or just want to keep your Firefly email as a separate account (like you would at work), you can use the Firefly Zimbra email server directly. See [[How to Use Firefly Email with Zimbra|'''How to Use Firefly Email with Zimbra''']] to learn more.<br />
<br />
== Using G Suite (Google Apps) for Firefly ==<br />
Firefly has it's own managed access to Google Drive which you can access at http://drive.fireflyartscollective.org/ You can also get to it from https://drive.google.com/ if you are signed in to your Firefly Account. You can tell you're in the right place if there's a Firefly logo in the upper left of the window. If not, click on the round icon in the upper right and select your Firefly account or click "Add Account" to sign in.<br />
<br />
Right now, most Firefly documents are in the Public Google Drive. This means documents are owned by various people who come and go, and documents can be lost over time if accounts are deleted. Separately, our documents are less organized than they could be. Over time, we will try to migrate our documents to the Firefly-managed Google Drive.<br />
<br />
For help accessing documents in G Suite for Firefly, see [[Accessing G Suite for Firefly]].</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=MediaWiki:Common.js&diff=83MediaWiki:Common.js2017-03-10T19:57:32Z<p>Jered: </p>
<hr />
<div>/* Any JavaScript here will be loaded for all users on every page load. */</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=MediaWiki:Common.js&diff=82MediaWiki:Common.js2017-03-10T19:56:33Z<p>Jered: Created page with "/* Any JavaScript here will be loaded for all users on every page load. */ if ( wgArticleId === 0 && wgAction === 'edit' ) { window.location = 'index.php?title=' + wgPageNa..."</p>
<hr />
<div>/* Any JavaScript here will be loaded for all users on every page load. */<br />
if ( wgArticleId === 0 && wgAction === 'edit' ) { <br />
window.location = 'index.php?title=' + wgPageName + '&veaction=edit&redlink=1';<br />
}</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Gmail&diff=81How to Use Firefly Email with Gmail2017-03-09T22:40:30Z<p>Jered: /* Changing Your Password */</p>
<hr />
<div>The best communication tool is the one that you use, so by default your Firefly email address forwards to your personal email address, and many Fireflies currently use Gmail. (If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].)<br />
<br />
Mail for your Firefly email address, and any team distribution lists you are on, is forwarded to your Gmail address. This page helps you get set up so you can send from your Firefly email address within Gmail.<br />
<br />
'''IMPORTANT''': If you want to use Firefly Email from your mobile device, please use the '''official Gmail app''' ([https://itunes.apple.com/app/apple-store/id422689480?pt=9008&ct=web_about&mt=8 iOS], [https://play.google.com/store/apps/details?id=com.google.android.gm&referrer=utm_source%3Dweb_about Android]) instead of the native mail client. The Gmail app automatically lets you send as your Firefly email address once you have configured Gmail as below.<br />
<br />
== Step 1 ==<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
== Step 2 ==<br />
From the "Settings" panel, select the "Accounts and Import" tab. Note the section labelled "'''Send Mail as:'''". This section will display your current Gmail address first (in this example, "jeredfloyd@gmail.com") and then any additional addresses you have previously configured.<br />
<br />
Click on "'''Add another email address'''" to add your Firefly email address.<br />
[[File:Gmail-2.png|none|frame|Step 2 - "Send Mail As" settings|914x914px]]<br />
<br />
== Step 3 ==<br />
Gmail will open a pop-up window titled "Add another email address you own". Enter your Firefly email address on this page.<br />
<br />
The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address.<br />
<br />
Leave the "'''Treat as alias'''" checkbox selected.<br />
<br />
Click "'''Next Step »'''".<br />
[[File:Gmail-3.png|none|frame|Step 3 - "Add another email" page 1]]<br />
<br />
== Step 4 ==<br />
To prevent your email from being marked as spam, Gmail must send your outgoing mail through the Firefly email server. This page specifies the settings for Gmail to be able to do this. On this page, enter:<br />
* '''SMTP Server:''' smtp.fireflyartscollective.org<br />
* '''Port:''' 587 [this is the default]<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Once you have entered the settings, click "'''Add Account »'''".<br />
<br />
If you receive the error "<span style="color:#FF0000">Authentication failed. Please check your username/password.</span>" make sure all the settings are correct, try entering your password again, and then contact tech@fireflyartscollective.org if you are still having difficulties.<br />
[[File:Gmail-4.png|none|frame|Step 4 - "Add another email" page 2]]<br />
<br />
== Step 5 ==<br />
Gmail must verify that the email address you entered is one that you actually own; it does this by sending a confirmation message to your Firefly email address, which will forward to your Gmail address. In your Gmail window look for this new message and either click on the provided link, or copy the confirmation code into the "add another email address" pop-up window.<br />
[[File:Gmail-5.png|none|frame|Step 5 - "Add another email" page 3]]<br />
<br />
== Step 6 ==<br />
The "Send mail as:" section of your settings should look like the below after you have successfully added your Firefly email address.<br />
<br />
Note the section "'''When replying to a message:'''". We recommend selecting "Reply from the same address the message was sent to" so that you will reply from your Firefly email address to any mail sent to your Firefly email address.<br />
[[File:Gmail-6.png|none|frame|921x921px|Step 6 - "Send Mail As" configured successfully]]<br />
<br />
== Sending Mail from your Firefly Email Address ==<br />
To send mail from your Firefly email address, compose a new message. Next to the "From" header there will now appear a small arrow for a dropdown menu. From this menu you can select your Firefly email address as the sender.<br />
[[File:Gmail-7.png|none|frame|Composing a message from your Firefly email address]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it.<br />
<br />
To configure an additional "Send Mail As" address for your team contact address, go through the process above with a few small changes.<br />
<br />
In '''Step 3''': Enter the name and email address for your team contact address, such as:<br />
* Name: "Popcorn Core"<br />
* Email address: "popcorn@fireflyartscollective.org"<br />
* '''Uncheck''' "Treat as an alias." <u>This is critical so that you will see mail sent to the contact address.</u><br />
In '''Step 4''': Use your personal Firefly Account email address and password, exactly as above.<br />
<br />
== Changing Your Password ==<br />
See [[How to Use Firefly Email with Zimbra#Changing Your Password]].<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Gmail&diff=80How to Use Firefly Email with Gmail2017-03-09T22:39:47Z<p>Jered: /* Sending Mail from a Firefly Distribution List Address */</p>
<hr />
<div>The best communication tool is the one that you use, so by default your Firefly email address forwards to your personal email address, and many Fireflies currently use Gmail. (If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].)<br />
<br />
Mail for your Firefly email address, and any team distribution lists you are on, is forwarded to your Gmail address. This page helps you get set up so you can send from your Firefly email address within Gmail.<br />
<br />
'''IMPORTANT''': If you want to use Firefly Email from your mobile device, please use the '''official Gmail app''' ([https://itunes.apple.com/app/apple-store/id422689480?pt=9008&ct=web_about&mt=8 iOS], [https://play.google.com/store/apps/details?id=com.google.android.gm&referrer=utm_source%3Dweb_about Android]) instead of the native mail client. The Gmail app automatically lets you send as your Firefly email address once you have configured Gmail as below.<br />
<br />
== Step 1 ==<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
== Step 2 ==<br />
From the "Settings" panel, select the "Accounts and Import" tab. Note the section labelled "'''Send Mail as:'''". This section will display your current Gmail address first (in this example, "jeredfloyd@gmail.com") and then any additional addresses you have previously configured.<br />
<br />
Click on "'''Add another email address'''" to add your Firefly email address.<br />
[[File:Gmail-2.png|none|frame|Step 2 - "Send Mail As" settings|914x914px]]<br />
<br />
== Step 3 ==<br />
Gmail will open a pop-up window titled "Add another email address you own". Enter your Firefly email address on this page.<br />
<br />
The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address.<br />
<br />
Leave the "'''Treat as alias'''" checkbox selected.<br />
<br />
Click "'''Next Step »'''".<br />
[[File:Gmail-3.png|none|frame|Step 3 - "Add another email" page 1]]<br />
<br />
== Step 4 ==<br />
To prevent your email from being marked as spam, Gmail must send your outgoing mail through the Firefly email server. This page specifies the settings for Gmail to be able to do this. On this page, enter:<br />
* '''SMTP Server:''' smtp.fireflyartscollective.org<br />
* '''Port:''' 587 [this is the default]<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Once you have entered the settings, click "'''Add Account »'''".<br />
<br />
If you receive the error "<span style="color:#FF0000">Authentication failed. Please check your username/password.</span>" make sure all the settings are correct, try entering your password again, and then contact tech@fireflyartscollective.org if you are still having difficulties.<br />
[[File:Gmail-4.png|none|frame|Step 4 - "Add another email" page 2]]<br />
<br />
== Step 5 ==<br />
Gmail must verify that the email address you entered is one that you actually own; it does this by sending a confirmation message to your Firefly email address, which will forward to your Gmail address. In your Gmail window look for this new message and either click on the provided link, or copy the confirmation code into the "add another email address" pop-up window.<br />
[[File:Gmail-5.png|none|frame|Step 5 - "Add another email" page 3]]<br />
<br />
== Step 6 ==<br />
The "Send mail as:" section of your settings should look like the below after you have successfully added your Firefly email address.<br />
<br />
Note the section "'''When replying to a message:'''". We recommend selecting "Reply from the same address the message was sent to" so that you will reply from your Firefly email address to any mail sent to your Firefly email address.<br />
[[File:Gmail-6.png|none|frame|921x921px|Step 6 - "Send Mail As" configured successfully]]<br />
<br />
== Sending Mail from your Firefly Email Address ==<br />
To send mail from your Firefly email address, compose a new message. Next to the "From" header there will now appear a small arrow for a dropdown menu. From this menu you can select your Firefly email address as the sender.<br />
[[File:Gmail-7.png|none|frame|Composing a message from your Firefly email address]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it.<br />
<br />
To configure an additional "Send Mail As" address for your team contact address, go through the process above with a few small changes.<br />
<br />
In '''Step 3''': Enter the name and email address for your team contact address, such as:<br />
* Name: "Popcorn Core"<br />
* Email address: "popcorn@fireflyartscollective.org"<br />
* '''Uncheck''' "Treat as an alias." <u>This is critical so that you will see mail sent to the contact address.</u><br />
In '''Step 4''': Use your personal Firefly Account email address and password, exactly as above.<br />
<br />
== Changing Your Password ==<br />
See [[How to Use Firefly Email with Zimbra]]<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=79How to Use Firefly Email with Zimbra2017-03-09T22:36:54Z<p>Jered: /* Changing Your Password */</p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
'''To change your mail forwarding settings:''' <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas".<br />
<br />
'''To configure a Persona:'''<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[[File:Zimbra6.PNG|frameless|648x648px]]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[[File:Zimbra7.PNG|frameless|645x645px]]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
All Firefly distribution lists now have archive folders on the Firefly Zimbra server, with some archives going back as far as 2004! <br />
<br />
Archive folders let you search the full text of messages, and otherwise search as you would your own mail folders. Some folders are public such as "announce" and "fireflyblink". Archives of Core team lists are only available to members of the team, Event Leads, and the Board. <br />
<br />
'''To view archive folders:'''<br />
<br />
1) Click on the "gear" icon to the right of "Mail Folders".<br />
<br />
2) Select "Find Shares" from the drop down menu. A new window, "Add Shared Folder", will open.<br />
<br />
3) Click the checkbox next to any archive folders you would like access to.<br />
<br />
4) Click the "Add" button.<br />
<br />
5) The archive folders will now appear with your mailboxes on the left.<br />
<br />
[[File:Zimbra 9.PNG|frameless]][[File:Zimbra 10.PNG|frameless]]<br />
<br />
== Changing Your Password ==<br />
You will be required to create a new password the first time you log in to Firefly Zimbra. You can also change your password at any time. <br />
<br />
'''To change your password:'''<br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2)) Click the dropdown arrow to the right of your name, in the upper right corner of the window.<br />
<br />
3)) Select "Change Password" from the menu.<br />
<br />
[[File:Zimbra 11.png|frameless|438x438px]]<br />
<br />
If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Firefly Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
Firefly Zimbra also provides a standard mail interface, called "IMAP", that will work with any standard desktop email program such as Apple Mail, Microsoft Outlook, Thunderbird, or others. To use a desktop mail client, first make sure you are '''Keeping Your Mail on the Firefly Zimbra Server''' as described above.<br />
<br />
Every program is slightly different, but here is the information you will most likely need to configure your mail client. Feel free to contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] with questions if you run into trouble.<br />
{| class="wikitable"<br />
|'''Mail Account Type'''<br />
|IMAP<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Incoming Mail Server<br />
|-<br />
|'''Host Name'''<br />
|imap.fireflyartscollective.org<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|993<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Outgoing Mail Server<br />
|-<br />
|'''Host Name'''<br />
|smtp.fireflyartscollective.org<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|587<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=78How to Use Firefly Email with Zimbra2017-03-09T22:35:11Z<p>Jered: Added change password</p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
'''To change your mail forwarding settings:''' <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas".<br />
<br />
'''To configure a Persona:'''<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[[File:Zimbra6.PNG|frameless|648x648px]]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[[File:Zimbra7.PNG|frameless|645x645px]]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
All Firefly distribution lists now have archive folders on the Firefly Zimbra server, with some archives going back as far as 2004! <br />
<br />
Archive folders let you search the full text of messages, and otherwise search as you would your own mail folders. Some folders are public such as "announce" and "fireflyblink". Archives of Core team lists are only available to members of the team, Event Leads, and the Board. <br />
<br />
'''To view archive folders:'''<br />
<br />
1) Click on the "gear" icon to the right of "Mail Folders".<br />
<br />
2) Select "Find Shares" from the drop down menu. A new window, "Add Shared Folder", will open.<br />
<br />
3) Click the checkbox next to any archive folders you would like access to.<br />
<br />
4) Click the "Add" button.<br />
<br />
5) The archive folders will now appear with your mailboxes on the left.<br />
<br />
[[File:Zimbra 9.PNG|frameless]][[File:Zimbra 10.PNG|frameless]]<br />
<br />
== Changing Your Password ==<br />
You will be required to create a new password the first time you log in to Firefly Zimbra. You can also change your password at any time. <br />
<br />
'''To change your password:'''<br />
<br />
1) Click the dropdown arrow to the right of your name, in the upper right corner of the window.<br />
<br />
2) Select "Change Password" from the menu.<br />
<br />
[[File:Zimbra 11.png|frameless|438x438px]]<br />
<br />
If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Firefly Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
Firefly Zimbra also provides a standard mail interface, called "IMAP", that will work with any standard desktop email program such as Apple Mail, Microsoft Outlook, Thunderbird, or others. To use a desktop mail client, first make sure you are '''Keeping Your Mail on the Firefly Zimbra Server''' as described above.<br />
<br />
Every program is slightly different, but here is the information you will most likely need to configure your mail client. Feel free to contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] with questions if you run into trouble.<br />
{| class="wikitable"<br />
|'''Mail Account Type'''<br />
|IMAP<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Incoming Mail Server<br />
|-<br />
|'''Host Name'''<br />
|imap.fireflyartscollective.org<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|993<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Outgoing Mail Server<br />
|-<br />
|'''Host Name'''<br />
|smtp.fireflyartscollective.org<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|587<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Zimbra_11.png&diff=77File:Zimbra 11.png2017-03-09T22:31:48Z<p>Jered: </p>
<hr />
<div>Zimbra Change Password</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:IOS_7.PNG&diff=76File:IOS 7.PNG2017-03-09T22:03:59Z<p>Jered: Jered uploaded a new version of File:IOS 7.PNG</p>
<hr />
<div>iOS Mail - Step 7</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:IOS_11.PNG&diff=75File:IOS 11.PNG2017-03-09T22:03:28Z<p>Jered: Jered uploaded a new version of File:IOS 11.PNG</p>
<hr />
<div>iOS Mail - Step 11</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Gmail-6.png&diff=74File:Gmail-6.png2017-03-09T21:42:49Z<p>Jered: Jered uploaded a new version of File:Gmail-6.png</p>
<hr />
<div>Gmail "Send Mail As" completed</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Gmail-4.png&diff=73File:Gmail-4.png2017-03-09T21:40:56Z<p>Jered: Jered uploaded a new version of File:Gmail-4.png</p>
<hr />
<div>Gmail "Add another address" panel 2</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Gmail&diff=72How to Use Firefly Email with Gmail2017-03-09T21:05:16Z<p>Jered: </p>
<hr />
<div>The best communication tool is the one that you use, so by default your Firefly email address forwards to your personal email address, and many Fireflies currently use Gmail. (If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].)<br />
<br />
Mail for your Firefly email address, and any team distribution lists you are on, is forwarded to your Gmail address. This page helps you get set up so you can send from your Firefly email address within Gmail.<br />
<br />
'''IMPORTANT''': If you want to use Firefly Email from your mobile device, please use the '''official Gmail app''' ([https://itunes.apple.com/app/apple-store/id422689480?pt=9008&ct=web_about&mt=8 iOS], [https://play.google.com/store/apps/details?id=com.google.android.gm&referrer=utm_source%3Dweb_about Android]) instead of the native mail client. The Gmail app automatically lets you send as your Firefly email address once you have configured Gmail as below.<br />
<br />
== Step 1 ==<br />
Log into your GMail account. Click on the "gear" in upper right corner of the page, then select "Settings" from the dropdown menu.<br />
[[File:Gmail-1.png|none|frame|Step 1 - "Settings"]]<br />
<br />
== Step 2 ==<br />
From the "Settings" panel, select the "Accounts and Import" tab. Note the section labelled "'''Send Mail as:'''". This section will display your current Gmail address first (in this example, "jeredfloyd@gmail.com") and then any additional addresses you have previously configured.<br />
<br />
Click on "'''Add another email address'''" to add your Firefly email address.<br />
[[File:Gmail-2.png|none|frame|Step 2 - "Send Mail As" settings|914x914px]]<br />
<br />
== Step 3 ==<br />
Gmail will open a pop-up window titled "Add another email address you own". Enter your Firefly email address on this page.<br />
<br />
The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address.<br />
<br />
Leave the "'''Treat as alias'''" checkbox selected.<br />
<br />
Click "'''Next Step »'''".<br />
[[File:Gmail-3.png|none|frame|Step 3 - "Add another email" page 1]]<br />
<br />
== Step 4 ==<br />
To prevent your email from being marked as spam, Gmail must send your outgoing mail through the Firefly email server. This page specifies the settings for Gmail to be able to do this. On this page, enter:<br />
* '''SMTP Server:''' smtp.fireflyartscollective.org<br />
* '''Port:''' 587 [this is the default]<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Once you have entered the settings, click "'''Add Account »'''".<br />
<br />
If you receive the error "<span style="color:#FF0000">Authentication failed. Please check your username/password.</span>" make sure all the settings are correct, try entering your password again, and then contact tech@fireflyartscollective.org if you are still having difficulties.<br />
[[File:Gmail-4.png|none|frame|Step 4 - "Add another email" page 2]]<br />
<br />
== Step 5 ==<br />
Gmail must verify that the email address you entered is one that you actually own; it does this by sending a confirmation message to your Firefly email address, which will forward to your Gmail address. In your Gmail window look for this new message and either click on the provided link, or copy the confirmation code into the "add another email address" pop-up window.<br />
[[File:Gmail-5.png|none|frame|Step 5 - "Add another email" page 3]]<br />
<br />
== Step 6 ==<br />
The "Send mail as:" section of your settings should look like the below after you have successfully added your Firefly email address.<br />
<br />
Note the section "'''When replying to a message:'''". We recommend selecting "Reply from the same address the message was sent to" so that you will reply from your Firefly email address to any mail sent to your Firefly email address.<br />
[[File:Gmail-6.png|none|frame|921x921px|Step 6 - "Send Mail As" configured successfully]]<br />
<br />
== Sending Mail from your Firefly Email Address ==<br />
To send mail from your Firefly email address, compose a new message. Next to the "From" header there will now appear a small arrow for a dropdown menu. From this menu you can select your Firefly email address as the sender.<br />
[[File:Gmail-7.png|none|frame|Composing a message from your Firefly email address]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it.<br />
<br />
To configure an additional "Send Mail As" address for your team contact address, go through the process above with a few small changes.<br />
<br />
In '''Step 3''': Enter the name and email address for your team contact address, such as:<br />
* Name: "Popcorn Core"<br />
* Email address: "popcorn@fireflyartscollective.org"<br />
* '''Uncheck''' "Treat as an alias." <u>This is critical so that you will see mail sent to the contact address.</u><br />
In '''Step 4''': Use your personal Firefly Account email address and password, exactly as above.<br />
<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_iOS&diff=71How to Use Firefly Email with iOS2017-03-09T21:04:31Z<p>Jered: </p>
<hr />
<div>'''IMPORTANT''': The below instructions require that you are reading your email from the Firefly Zimbra server instead of forwarding it elsewhere (like Gmail). <u>'''The default for new Firefly email addresses is to forward all mail to your personal email address.'''</u> If you are forwarding your Firefly email to a Gmail account, then see the instructions on [[How to Use Firefly Email with Gmail]]. You will send and receive your Firefly email through your already configured Gmail account on your phone.<br />
<br />
If you'd like to use the Firefly Zimbra server, which gives you access to historical list archives, see [[How to Use Firefly Email with Zimbra]].<br />
<br />
== Configuring Firefly Email with iOS ==<br />
It's easy to configure your iOS device to work with the Firefly Zimbra server, so you can access your Firefly email on the go! <br />
<br />
1) Go to "Settings" and then scroll down and Tap "Mail".<br />
<br />
2) Tap "Accounts".<br />
<br />
3) Tap "Add Account".<br />
<br />
[[File:IOS 1.PNG|frameless]][[File:IOS 2.PNG|frameless]][[File:IOS 3.PNG|frameless]]<br />
<br />
4) Tap "Other".<br />
<br />
5) Tap "Add Mail Account".<br />
<br />
6) Enter your Firefly email address and password on this page. The example below is what you would type if your name is "Alex Firefly" and your Firefly email address is "alex@fireflyartscollective.org". Replace these with your name and Firefly email address, enter your Firefly Account password, and enter an appropriate Description.<br />
<br />
Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset.<br />
<br />
Finally, Tap "Next".<br />
<br />
[[File:IOS 4.PNG|frameless]][[File:IOS 5.PNG|frameless]][[File:IOS 6.PNG|frameless]]<br />
<br />
7) Enter the mail server settings as shown below.<br />
<br />
'''<u>Incoming Mail Server</u>'''<br />
* '''Host Name:''' imap.fireflyartscollective.org<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
'''<u>Outgoing Mail Server</u>'''<br />
* '''Host Name:''' smtp.fireflyartscollective.org<br />
* '''Username:''' [Your Firefly full email address]<br />
* '''Password:''' [Your Firefly Account password]<br />
Tap "Next".<br />
<br />
8) Finally, tap "Save" to finish configuring your Firefly Email!<br />
<br />
[[File:IOS 7.PNG|frameless]][[File:IOS 8.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
f you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. To configure an additional "Send Mail As" address for your team contact address, first go through the first two steps above to get to your list of Mail Accounts. Then:<br />
<br />
1) Tap the Firefly Mail Account you just created.<br />
<br />
2) Tap the "Account" line.<br />
<br />
3) Tap the "Email" line under IMAP Account information.<br />
<br />
[[File:IOS 9.PNG|frameless]][[File:IOS 10.PNG|frameless]][[File:IOS 11.PNG|frameless]]<br />
<br />
4) Tap "Add Another Email..."<br />
<br />
5) On the new line, enter the other address you would like to be able to send mail as. Below we illustrate "popcorn@fireflyartscollective.org" for the fictional Popcorn Core.<br />
<br />
6) Tap the "Return" button on the keyboard to save the new address.<br />
<br />
[[File:IOS 12.PNG|frameless]][[File:IOS 13.PNG|frameless]]</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=70How to Use Firefly Email with Zimbra2017-03-09T21:02:16Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
'''To change your mail forwarding settings:''' <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas".<br />
<br />
'''To configure a Persona:'''<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[[File:Zimbra6.PNG|frameless|648x648px]]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[[File:Zimbra7.PNG|frameless|645x645px]]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
All Firefly distribution lists now have archive folders on the Firefly Zimbra server, with some archives going back as far as 2004! <br />
<br />
Archive folders let you search the full text of messages, and otherwise search as you would your own mail folders. Some folders are public such as "announce" and "fireflyblink". Archives of Core team lists are only available to members of the team, Event Leads, and the Board. <br />
<br />
'''To view archive folders:'''<br />
<br />
1) Click on the "gear" icon to the right of "Mail Folders".<br />
<br />
2) Select "Find Shares" from the drop down menu. A new window, "Add Shared Folder", will open.<br />
<br />
3) Click the checkbox next to any archive folders you would like access to.<br />
<br />
4) Click the "Add" button.<br />
<br />
5) The archive folders will now appear with your mailboxes on the left.<br />
<br />
[[File:Zimbra 9.PNG|frameless]][[File:Zimbra 10.PNG|frameless]]<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Firefly Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
Firefly Zimbra also provides a standard mail interface, called "IMAP", that will work with any standard desktop email program such as Apple Mail, Microsoft Outlook, Thunderbird, or others. To use a desktop mail client, first make sure you are '''Keeping Your Mail on the Firefly Zimbra Server''' as described above.<br />
<br />
Every program is slightly different, but here is the information you will most likely need to configure your mail client. Feel free to contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] with questions if you run into trouble.<br />
{| class="wikitable"<br />
|'''Mail Account Type'''<br />
|IMAP<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Incoming Mail Server<br />
|-<br />
|'''Host Name'''<br />
|imap.fireflyartscollective.org<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|993<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Outgoing Mail Server<br />
|-<br />
|'''Host Name'''<br />
|smtp.fireflyartscollective.org<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|587<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=69How to Use Firefly Email with Zimbra2017-03-09T20:43:56Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
'''To change your mail forwarding settings:''' <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas".<br />
<br />
'''To configure a Persona:'''<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[[File:Zimbra6.PNG|frameless|648x648px]]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[[File:Zimbra7.PNG|frameless|645x645px]]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
All Firefly distribution lists now have archive folders on the Firefly Zimbra server, with some archives going back as far as 2004! <br />
<br />
Archive folders let you search the full text of messages, and otherwise search as you would your own mail folders. Some folders are public such as "announce" and "fireflyblink". Archives of Core team lists are only available to members of the team, Event Leads, and the Board. <br />
<br />
'''To view archive folders:'''<br />
<br />
1) Click on the "gear" icon to the right of "Mail Folders".<br />
<br />
2) Select "Find Shares" from the drop down menu. A new window, "Add Shared Folder", will open.<br />
<br />
3) Click the checkbox next to any archive folders you would like access to.<br />
<br />
4) Click the "Add" button.<br />
<br />
5) The archive folders will now appear with your mailboxes on the left.<br />
<br />
[[File:Zimbra 9.PNG|frameless]][[File:Zimbra 10.PNG|frameless]]<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Firefly Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
Firefly Zimbra also provides a standard mail interface, called "IMAP", that will work with any standard desktop email program such as Apple Mail, Microsoft Outlook, Thunderbird, or others. To use a desktop mail client, first make sure you are '''Keeping Your Mail on the Firefly Zimbra Server''' as described above.<br />
<br />
Every program is slightly different, but here is the information you will most likely need to configure your mail client. Feel free to contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] with questions if you run into trouble.<br />
{| class="wikitable"<br />
|'''Mail Account Type'''<br />
|IMAP<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Incoming Mail Server<br />
|-<br />
|'''Host Name'''<br />
|imap.convivian.com<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|993<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
{| class="wikitable"<br />
! colspan="2" |Outgoing Mail Server<br />
|-<br />
|'''Host Name'''<br />
|smtp.convivian.com<br />
|-<br />
|'''Username'''<br />
|''[Your full Firefly Email address including @fireflyartscollective.org]''<br />
|-<br />
|'''Password'''<br />
|''[Your Firefly Account password]''<br />
|-<br />
| colspan="2" |''Optional settings that may be needed:''<br />
|-<br />
|'''Port'''<br />
|587<br />
|-<br />
|'''Use TLS'''<br />
|Yes / Required<br />
|-<br />
|'''Encrypt'''<br />
|Yes / Required<br />
|}<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=68How to Use Firefly Email with Zimbra2017-03-09T20:23:40Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
'''To change your mail forwarding settings:''' <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas".<br />
<br />
'''To configure a Persona:'''<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[[File:Zimbra6.PNG|frameless|648x648px]]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[[File:Zimbra7.PNG|frameless|645x645px]]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
All Firefly distribution lists now have archive folders on the Firefly Zimbra server, with some archives going back as far as 2004! <br />
<br />
Archive folders let you search the full text of messages, and otherwise search as you would your own mail folders. Some folders are public such as "announce" and "fireflyblink". Archives of Core team lists are only available to members of the team, Event Leads, and the Board. <br />
<br />
'''To view archive folders:'''<br />
<br />
1) Click on the "gear" icon to the right of "Mail Folders".<br />
<br />
2) Select "Find Shares" from the drop down menu. A new window, "Add Shared Folder", will open.<br />
<br />
3) Click the checkbox next to any archive folders you would like access to.<br />
<br />
4) Click the "Add" button.<br />
<br />
5) The archive folders will now appear with your mailboxes on the left.<br />
<br />
[[File:Zimbra 9.PNG|frameless]][[File:Zimbra 10.PNG|frameless]]<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
'''TODO'''<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Zimbra_10.PNG&diff=67File:Zimbra 10.PNG2017-03-09T20:18:41Z<p>Jered: Zimbra Add Shares</p>
<hr />
<div>Zimbra Add Shares</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Zimbra_9.PNG&diff=66File:Zimbra 9.PNG2017-03-09T20:18:27Z<p>Jered: Zimbra Find Shares</p>
<hr />
<div>Zimbra Find Shares</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=65How to Use Firefly Email with Zimbra2017-03-09T20:00:20Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas". To configure a Persona:<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[[File:Zimbra6.PNG|frameless|648x648px]]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[[File:Zimbra7.PNG|frameless|645x645px]]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
'''TODO'''<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
'''TODO'''<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=64How to Use Firefly Email with Zimbra2017-03-09T19:58:56Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas". To configure a Persona:<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[[File:Zimbra6.PNG|frameless]]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[[File:Zimbra7.PNG|frameless]]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
'''TODO'''<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
'''TODO'''<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Zimbra7.PNG&diff=63File:Zimbra7.PNG2017-03-09T19:58:13Z<p>Jered: Zimbra Preferences Persona 2</p>
<hr />
<div>Zimbra Preferences Persona 2</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=62How to Use Firefly Email with Zimbra2017-03-09T19:55:48Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
== Keeping Your Mail on the Firefly Zimbra Server ==<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
== Sending Mail from a Firefly Distribution List Address ==<br />
If you are a Firefly Core or Cluster Lead you may want to send mail from your team contact address, such as "placement@fireflyartscollective.org" or "transport@fireflyartscollective.org"; this way any replies will go back to the contact address so everyone will receive it. Zimbra calls these additional "Send Mail As" addresses "Personas". To configure a Persona:<br />
<br />
1) Click on the "Preferences" tab at the top of the screen.<br />
<br />
2) Click on the "Accounts" list item on the left.<br />
<br />
3) Click "Add Persona". This will create a New Persona under Accounts.<br />
<br />
[Image 6]<br />
<br />
4) Under "Persona Settings", enter the name and email address for your team contact address, such as:<br />
* Persona Name: "Popcorn Core"<br />
* From: "Popcorn Core", "popcorn@fireflyartscollective.org"<br />
Also note the setting further down the page, "Use this persona: when replying or forwarding messages sent to:". If you check this box and enter your team contact address again, you will automatically use this persona when replying to a message sent to your team.<br />
<br />
[Image 7]<br />
<br />
5) Finally, Click the "Save" button in the upper left.<br />
<br />
== Finding and Reading Distribution List Archives ==<br />
'''TODO'''<br />
<br />
== Learning More About Zimbra Collaboration Suite ==<br />
Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
'''TODO'''<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Zimbra6.PNG&diff=61File:Zimbra6.PNG2017-03-09T19:46:42Z<p>Jered: Zimbra Preferences Add Persona</p>
<hr />
<div>Zimbra Preferences Add Persona</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=60How to Use Firefly Email with Zimbra2017-03-09T19:36:15Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
=== Keeping Your Mail on the Firefly Zimbra Server ===<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
[[File:Zimbra5.PNG|frameless]]<br />
<br />
=== Learning More About Zimbra Collaboration Suite ===<br />
Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
'''TODO'''<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)<br />
<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=59How to Use Firefly Email with Zimbra2017-03-09T19:35:47Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
=== Keeping Your Mail on the Firefly Zimbra Server ===<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
<br />
4) Scroll down to the section "Receiving Messages" on the right. To keep copies of your Firefly email on Zimbra, uncheck the box "Remove local copy of message". To stop forwarding email to your personal account entirely, also delete your address from the "Forward a copy to" box.<br />
<br />
[[File:Zimbra2.PNG|frameless|249x249px]][[File:Zimbra3.PNG|frameless|436x436px]]<br />
<br />
5) Click on the "Calendar" list item on the left. Also delete your address from the "Forward Invites" box.<br />
<br />
[[File:Zimbra4.PNG|frameless|615x615px]]<br />
<br />
6) Finally, Click the "Save" button in the upper left.<br />
<br />
=== Learning More About Zimbra Collaboration Suite ===<br />
Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
'''TODO'''<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)<br />
<br />
__NOTOC__</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=File:Zimbra5.PNG&diff=58File:Zimbra5.PNG2017-03-09T19:35:10Z<p>Jered: Zimbra preferences save button</p>
<hr />
<div>Zimbra preferences save button</div>Jeredhttps://rangers.fireflyartscollective.org/mediawiki/index.php?title=How_to_Use_Firefly_Email_with_Zimbra&diff=57How to Use Firefly Email with Zimbra2017-03-09T19:25:23Z<p>Jered: </p>
<hr />
<div>Firefly mail and distribution lists are maintained on Zimbra Collaboration Server with a web interface at https://mail.fireflyartscollective.org/. You can log into Zimbra to change your mail settings, read list archives, change your Firefly Account password, and send and receive mail. Zimbra is like "private Gmail" (or Exchange) for Firefly, and it works in a very similar way.<br />
<br />
To get started, go to https://mail.fireflyartscollective.org/ and log in with your Firefly Account address and password. Your Firefly Account password was sent to you when your account was established. If you can't remember your password, contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] to have it reset. You will be required to create a new password the first time you log in.<br />
<br />
=== Keeping Your Mail on the Firefly Zimbra Server ===<br />
'''<u>The default for new Firefly email addresses is to forward all mail to your personal email address and NOT keep a local copy.</u>''' If you would like to keep your accounts separate, or just want to use the Zimbra interface as well, you must change your mail forwarding settings. <br />
<br />
1) Log in to the Zimbra Web Client at https://mail.fireflyartscollective.org/<br />
<br />
2) Click on the "Preferences" tab at the top of the screen.<br />
<br />
[[File:Zimbra1.png|frameless|545x545px]]<br />
<br />
3) Click on the "Mail" list item on the left.<br />
[[File:Zimbra2.PNG|frameless]]<br />
[[File:Zimbra3.PNG|frameless]]<br />
[[File:Zimbra4.PNG|frameless]]<br />
<br />
=== Learning More About Zimbra Collaboration Suite ===<br />
Zimbra is easy to use, but there's a lot you can do with it. If you'd like to learn more, check:<br />
* The online help documentation at https://mail.fireflyartscollective.org/help/en_US/advanced/zimbra_user_help.htm<br />
* Video tutorials at https://help.zimbra.com/videos/8x/<br />
<br />
== Using Firefly Email with a Desktop Mail Client ==<br />
'''TODO'''<br />
<br />
== Using Firefly Email with Your Mobile Device ==<br />
'''iOS:''' [[How to Use Firefly Email with iOS]] illustrates how to configure your iOS device to use the Firefly Zimbra server to send and receive email.<br />
<br />
'''Android:''' See the section on "'''Using Firefly Email with a Desktop Mail Client'''" above. (Perhaps we will make a visual guide in the future.)<br />
<br />
__NOTOC__</div>Jered